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Emergency Action Plan

Are you set up and fully prepared in case of an emergency?

It's essential that this plan be tailored to fit your specific situation.  You may want to write variations of your plan for practice, home games and away games.

First...Be prepared

Make information cards (Sample info card - PDF) for every team member that include the following:

  • Team member's full name
  • Team member's home address
  • Team member's e-mail address
  • Team member's parent's phone numbers and two emergency contact numbers (cell, work, home, etc)
  • Allergies
  • Previous injuries
  • Family doctor's name and contact infomation
  • Copy of insurance card and/or school insurance number

Create an Emergency Phone Script (Sample script - PDF)

  • Retype this script for each situation (practice, home/away game, etc) and fill in the appropriate emergency numbers and addresses
  • Keep one copy of the emergency phone script in the squad notebook
  • It may seem like a lot of trouble to go through, but it will be well worth it in the event of an emergency

During practice, you must have access to a telephone.  Post the following information by the nearest phone:

  • 911 for emergencies, or whatever number you must dial in the case of an emergency
  • Your school's or practice facility's complete address and phone number

Make sure you have a copy of a medical release form for every team member at every event (practice, game, competition, etc).

When an Injury Occurs

Know all assignments

  • Coach - During the emergency, the coach should stay with the injured person.
  • Reliable Person #1 - Have a reliable person call 911, or your emergency number.  Have them use the Emergency Phone Script so they relay all important information (Sample script - PDF). Give the exact location and the basic information on the injury (head injury, broken leg, etc) and tell the ambulance service where to enter (south end of the field by the big gym)
  • Reliable Person #2 - Send someone to meet the ambulance and direct it to the correct location.
  • Reliable Person #3 - Send someone to get the school's athletic trainer and/or nurse if they're available
  • Remainder of Squad - You may choose to have the rest of your cheerleaders help to keep onlookers from gathering too close to the injured person and to help create a clear path for the emergency personnel to get to the injured person

Once emergency personnel have arrived, give them a copy of the injured person's information card (Sample info card - PDF) and be sure to relay how the injury occurred.

If the emergency requires transportation in an emergency vehicle, be sure to have proper supervision of the remaining team before leaving with the injured athlete. If no other supervisory staff is available, the coach should allow the emergency crew to accompany the injured athlete to the hospital, find out where she/he will be transported, give the crew a card with your telephone number in the event of any changes, and then attend to the rest of the team as they will need to remain under proper supervision.

Be sure to immediately contact the injured participant's parent or guardian with a summary of the situation and the location where their child is being transported. Once the parents/guardians have been notified, contact your athletic director, principal or other supervisor to inform them of the situation and where the athlete is being transported.

Once the remainder of the team has been properly dispersed to their parents, guardians or other approved supervision has been provided, the coach can make their way to see the injured athlete and check on their progress.

Practice It!

You should practice the emergency plan so that:

  • You're sure where the emergency services would enter/exit
  • Everyone knows how the emergency plan works
  • You're sure that the planned route of entrance/exit is not blocked in some manner (should be checked periodically)

For away games:

  • Meet with the other team's cheerleading or dance coach/advisor to confirm the location of the medical staff and telephone
  • Know how each team member is getting to the game and create a passenger list
  • Make a list of each vehicle's driver and passengers (check your school's travel policy on eligible drivers!)
  • Keep one copy in each vehicle and one copy with someone at the school in case of emergency
  • As with the home emergency plan, check all procedures with your athletic trainer, coach, principal and campus security.

Be sure to give copies of all plans to your supervisor, the campus police, the athletic trainer, and all squad members

More Info

For more information on Emergency Plans and cheer safety in general, please visit the American Association of Cheerleading Coaches and Administrators' website at aacca.org.